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Understanding Offset Paydays in Warp
Understanding Offset Paydays in Warp

Offset paydays help solve timing challenges around time submissions and payroll processing, especially for hourly employees.

Ayush Sharma avatar
Written by Ayush Sharma
Updated over a week ago

What is an Offset Payday?

An offset payday automatically moves your payday to account for processing time and time submission collection. When enabled, the payday occurs after the period end date based on your processing speed setting.

How It Works

Example with 1-day processing speed:

  • Pay Period: Nov 1 - Nov 15

  • Original Payday: Nov 15

  • Offset Payday: Nov 18 (next business day, since Nov 16 is Saturday and Nov 17 is Sunday)

  • Time Submission Deadline: Nov 15

Benefits:

  • Employees can submit actual (not estimated) hours for the full period

  • More time for manager approvals

  • No need to reconcile estimated hours in future periods

  • Reduces payroll corrections

Setting Up Offset Paydays

  1. Simply enable offset paydays for a given pay schedule

    1. Go to Pay Schedules Page in Warp > select pay schedule you're offsetting (one that includes the time submission employee) then click edit icon next to Offset payday and turn it on.

  2. Warp automatically calculates the offset based on your processing speed

  3. No need to choose offset days - it's handled automatically

  4. Future pay calendars will reflect the new offset dates

Important Considerations

  • All employees on the same pay schedule are affected by offset paydays. This means salaried employees will also get paid slightly later

  • Federal holidays/bank closures are considered when calculating business days

  • First payday after enabling offset will be delayed by the offset days

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